School Policy

This School Policy should be read together with our Code of Conduct, found here.

STATIONERY AND EQUIPMENT REQUIREMENTS
A stationery and equipment list is included in the grade prospectus. Parents are responsible for obtaining these items. If you have any enquiries please contact the class teacher (Grade R – 3) or the subject teacher (Grade 4 – 7).
ABSENTEEISM
Being absent, even for one day, places strain on the pupil, the teacher, and the whole class, and should be kept to a minimum. A pupil will only be excused if a doctor’s certificate is issued or if there is a good reason that is in the pupil’s best interest that he/she be absent from school.

Parents will receive a warning when absenteeism occurs on a regular basis. Permission to be absent from school for special circumstances can only be obtained from the Head of School.
PAYMENT POLICY
The methods of payment are:

• Annually by the last working day of January.
• Monthly for 10 months (February to November), by the 7th of the month.
• Or from the first day of registration thereafter for the respective months in total until
  November.
  Registration:
  Parents are obliged to complete the:
• Account holders agreement.
• Memorandum of agreement.
• Fee structure
• Annual Registration: Learners are required to be registered at the ALBS Private School on an annual basis. Learners may not attend school and their names will be removed from the class list unless a “Learner Enrolment form” has been received by the ALBS Private School before the tenth school day of the year, or 1 day after enrolment of a learner thereafter. Any outstanding fees from the previous year must be settled before registering at the start of the year. Should they fail to meet the requirement it will be deemed to be in breach of the contract, and the learner will therefore not be able to register for the new academic year.

1. Procedures for collection:
   a. Parents will be invoiced for fees annually and statements will be sent every month.
   b. If an account is outstanding for more than 30 days, the account holder is phoned and will receive an SMS to inform him/her about the outstanding amount. Account holders will be given 5 (five) working days to settle the account. Statements will be emailed again when requested by the account holder.
   c. Should the account remain unpaid after the window period stated above, accountholders will receive a 2nd phone call and SMS advising them their account will
   be handed over to debt collectors if no payment is received within the next 2 (two) working days.
   d. NO arrangement will be made.
   e. All outstanding accounts (per term) are handed over to Debt collectors at the beginning of the next term.
   f. As of August all parents/account holders with outstanding amounts will be notified that their contract with Princess Park ALBS Private School Rosslyn will NOT be
   renewed if all outstanding fees are not paid by the 7th of December of the current academic year.
2. All procedures and communications concerning the collection of fees will be conducted by
   the financial department. The heads of the school will NOT be involved in the process.