School Policy

School Policy | Alberton Stars Private School
School Policy

School
Policy

Stationery requirements, absenteeism rules, and our payment policy. This policy should be read together with our Code of Conduct.

Stationery Absenteeism Payment Policy Registration Fee Collection
1

Stationery &
Equipment Requirements

📒 Where to Find the List

A full stationery and equipment list is included in the grade prospectus. Parents are responsible for obtaining these items ahead of the school year.

If you have any enquiries, please contact the relevant teacher directly:

Grade R – 3 → Class Teacher Grade 4 – 7 → Subject Teacher
2

Absenteeism
Policy

Being absent — even for one day — places strain on the pupil, the teacher, and the whole class. Absenteeism should be kept to a minimum.

⚠ī¸ When Absence Is Excused

A pupil will only be excused if a doctor’s certificate is issued, or if there is a good reason that is clearly in the pupil’s best interest for them to be absent from school.

📋 Regular Absenteeism

Parents will receive a formal warning if absenteeism occurs on a regular basis. Permission to be absent from school for special circumstances can only be obtained from the Head of School.

3

Payment
Policy

School fees can be settled using any of the following methods:

📅
Annual Payment
Paid in full by the last working day of January.
🗓ī¸
Monthly Payment
Spread over 10 months (February to November), due by the 7th of each month.
➕
Mid-Year Enrolment
From the first day of registration, for the respective remaining months, in total, until November.
4

Registration
Requirements

Parents are obliged to complete the following documents as part of registration:

  • Account Holder’s Agreement
  • Memorandum of Agreement
  • Fee Structure acknowledgement
📌
Annual Registration is required. Learners may not attend school, and their names will be removed from the class list, unless a Learner Enrolment Form has been received by the school before the 10th school day of the year (or within 1 day of enrolment thereafter).
⚠ī¸ Outstanding Fees

Any outstanding fees from the previous year must be settled before registering at the start of the new year. Failure to meet this requirement will be deemed a breach of contract, and the learner will not be able to register for the new academic year.

Section 5

Procedures for
Fee Collection

If an account becomes overdue, the following process is followed in order:

1
Invoicing & Statements
Parents are invoiced for fees annually, and statements are sent every month.
2
First Notice — 30 Days Overdue
If an account is outstanding for more than 30 days, the account holder receives a phone call and an SMS regarding the outstanding amount.
5 Working Days to Settle
3
Second Notice
Should the account remain unpaid after the window period above, account holders receive a second phone call and SMS, advising that the account will be handed to debt collectors if payment is not received.
2 Working Days Remaining
4
No Arrangements Will Be Made
No payment arrangement will be made at this stage of the process.
5
Handover to Debt Collectors
All outstanding accounts (per term) are handed over to debt collectors at the beginning of the next term.
6
Contract Non-Renewal Notice
From August, all parents/account holders with outstanding amounts will be notified that their contract will not be renewed if all outstanding fees are not paid by 7 December of the current academic year.
ℹī¸ Who Handles This Process

All procedures and communications concerning fee collection are conducted by the financial department. The Heads of School are not involved in this process.

Questions About Fees or Policy?

Our team is happy to walk you through any part of this policy — get in touch today.

Contact Us View Code of Conduct